Privacy Policy

Privacy Policy

This policy explains when, why and how we collect personal information from the people who visit our website, sign up or purchase any of our services or request or contact us in any other manner. The policy also details the conditions under which we may disclose the information to others and how we keep it secure.

While we encourage clients to read our privacy policy in full, we do have a number of guiding principles we operate our company by:

• We will never sell your data on.
• We will never share your data for marketing to by any third parties.
• We will always keep your personal data secure using strong encryption, abiding by data protection rules and by implementing good security practice.
• We will never send you direct email marketing without your consent, our newsletter requires you to explicitly opt-in, you can opt-out at any time using the unsubscribe link contained within the email.

If you are ever concerned or have question about how your personal data is collected or used, please contact us at [email protected]

You can read our full privacy policy below.

When Do We Collect Your Personal Data

We may collect data about you in the following ways:

• By filling in forms on any of our websites, this includes information provided at the time of registering to use our websites, subscribing to any of our services, posting material, using LiveChat or requesting further services. We may also ask you for information when you enter a competition or promotion sponsored by us or if you report a problem with our site.
• If you contact us, we may keep a record of that correspondence.
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
• Details of transactions you carry out through our site and of the fulfilment of your orders.
• Visiting our sites, including, but not limited to, traffic data, location data and other communication data required for our own security, diagnostic, authentication and billing.

What Personal Data Do We Collect

If you are simply viewing our website then we will collect the following information within our logs:

• IP Address (See cookies and IP addresses)

If you sign up to use our services we will then collect the following information:

• Name
• Address
• Email Address(s)
• Telephone number(s)
• IP address
• Payment details (payment is handled through our third party payment provider)

While not actively collected we may store any other personal information that you may disclose during live chat, tickets or emails.

Cookies And IP Addresses

IP Addresses

We collect IP address information for security (DDoS prevention, anti-hacking and fraud prevention), diagnostics and statistical analysis of traffic used for improvements to the performance and usability of our services, for GDPR purposes we collect this information under legitimate interest.

Cookies

A cookie is a small file saved on your computer that is used to help store preferences and other information that is used by websites you may visit.

We use cookies for the Following:

• Authentication of users when logging in or out of our services.
• Analysis of traffic to our website via Google Analytics (see Google Analytics).
• Tracking of website preferences.
• Third party services such live chat.

If you register with us or if you continue to use our site, you agree to the use of cookies.

You can block cookies by activating the setting in your browser which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies you may not be allowed access to all or parts of our site.

Unless you have adjusted your browser settings so that it will refuse cookies, our system will issue cookies as soon as you visit our site.

Where We Store And Process Your Personal Data

The data that we collect from you is stored in the UK but it may be processed by staff operating outside the EEA (European Economic Area) who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services.

By submitting your personal data, you agree to that data may be processed outside of the EEA.

We take all steps necessary to ensure that your data, regardless of where it is processed, is treated securely and in accordance with this privacy policy and the GDPR (General Data Protection Regulation).

GDPR Controller or Processor

Under GDPR, a “controller” determines why and how personal data is processed. A “processor” processes personal data on behalf of the controller. AH CLOUD Ltd has limited knowledge of the data that each customer processes via the hosting infrastructure (“Customer Data”). AH CLOUD Ltd only processes “Customer Data” in accordance with the customer’s instructions. Therefore, AH CLOUD Ltd is a processor of “Customer Data” hosted at AH CLOUD Ltd; the customer is a controller and ultimately is responsible to the Data Protection Commissioner. Any content posted, uploaded, sent to or otherwise made available by you or your own data subjects on your hosting account is not subject to our Privacy Policy but is subject to our Terms and Conditions.

How We Protect Your Personal Data

We treat all data with the utmost care and take appropriate steps in compliance with data protection regulation to ensure it is kept safe.

• All data we collect is done so over encrypted connections (https).
• All data is stored behind art firewalls managed by our security team.
• All systems storing personal data have access logging.
• All passwords are encoded at rest.

Uses We Make Of Personal Data

We use information held about you in the following ways:

• To verify your identity.
• To provide you with the products and services you have purchased from us.
• To carry out our obligations arising from any contracts entered into between you and us.
• To ensure that content from our site is presented in the most effective manner for your device.
• To respond to queries.
• To provide you with information, products or services that you request from us where you have consented to be contacted.
• To notify you about changes to our services.
• To send you marketing emails where you have given explicit consent.
• To display personalised Ads from us.
• To prevent fraud.
• To detect, prevent and diagnose potential security breaches.

Legal Basis For The Collection And Processing

Data protection law sets out the conditions under which personal data can be collected and which we use as the basis for collection and processing, these include:

Contractual Obligations

When you purchase a service, we need to collect personal data to fulfil our legal contractual obligation, for example: so we can manage and invoice your account and contact you for technical support purposes.

Legal Compliance

The law requires we collect and process data for certain purposes such as for keeping financial records (i.e. invoicing) and that we can comply with law enforcement requests for data.

Legitimate Interest

We collect data under legitimate interest in a way that is reasonably expected as part of the day to day running of our business.

For example, we collect and log IP addresses for fraud protection and security as well as analysis of our site usage.

Consent

In certain cases, we may collect and process your data with your consent, for example our newsletter and hot offers emails. Consent to receive these can be withdrawn at any time.

How Long We Keep Personal Data

Your data will be kept until it is no longer required for the purpose of its collection.

At the end of the retention period the data will either be deleted or anonymised so it can no longer be linked back to an individual.

Personal data linked to purchases or any other financial transaction are kept for a minimum of 6 years as required by UK law to retain financial data.

Who We Share Personal Data With

Like many websites we use a number of third-party services for functionality such as email sign-up and payment processing. The following is a list of companies we share data with on a day to day basis. This list does not include services we share anonymous data with. All the suppliers below have been carefully selected to ensure they provide suitable protections under GDPR.

Stripe

Stripe is used to provide secure credit and debit card processing services. If you choose to pay by this method then your card details, name, address, phone number and email will be transmitted to Stripe securely for the processing of payment and for fraud prevention.

If you choose to store your card details then this will be saved alongside your name, address and email on Stripe’s servers.

Privacy Policy:  https://stripe.com/gb/privacy

PayPal

PayPal is used to accept payments, subscriptions and provide secure credit and debit card processing services. If you choose to pay by this method then your card details, name, address and email will be transmitted to PayPal securely for the processing of payment and for fraud prevention.

If you choose to store your card details then this will be saved alongside your name, address and email on PayPal’s servers.

Privacy Policy:  https://www.paypal.com/uk/webapps/mpp/ua/privacy-full

FraudLabs Pro

FraudLabs Pro is used for fraud prevention, if you make a purchase your IP address will be shared with FraudLabs Pro to determine the approximate location the order is being placed from and if the IP is a known source of fraud.

Privacy Policy: https://www.fraudlabspro.com/privacy-policy

Sectigo

If you purchase an SSL certificate you will be required to provide your name, address and contact details which will be used by Globalsign to register the certificate and perform vetting. GlobalSign may contact you by email, phone or post as part of the vetting process.

Privacy Policy: https://sectigo.com/privacy-policy

Namecheap

Namecheap are a domain registrar, if you register a domain with us you are required to provide contact details that are used to register your domain against. It is important to note that these details will be visible within the publicly searchable database called “whois”, we strongly advise customers when making a GTLD (Generic top-level domain) purchase to choose the whois privacy option which anonymises the whois database entry.

Privacy Policy: https://www.namecheap.com/legal/general/privacy-policy/

Porkbun

Porkbun are a domain registrar, if you register a domain with us you are required to provide contact details that are used to register your domain against. It is important to note that these details will be visible within the publicly searchable database called “whois”, we strongly advise customers when making a GTLD (Generic top-level domain) purchase to choose the whois privacy option which anonymises the whois database entry.

Privacy Policy: https://porkbun.com/legal/agreement/privacy_policy

Nominet

Nominet are the registration authority for .uk and .co.uk domains, when you register a .UK domain you are required to provide contact details that are used to register your domain against. It is important to note that these details will be visible within the publicly searchable database called “whois”, if registering the domain as an individual you can opt out of having details listed in the whois database, you cannot opt-out if registering for commercial use.

Privacy Policy: https://www.nominet.uk/resources/privacy-policy/

Google ReCAPTCHA

ReCAPTCHA collects personal information from users to make this determination of whether they are human and not a bot to prevent SPAM. The reCAPTCHA algorithm checks to see if there is a Google cookie placed on the computer being used. An additional reCAPTCHA-specific cookie will then be added to the user’s browser allowing a complete snapshot of the user’s browser window at that moment in time.

Information gathered includes:

• All cookies placed by Google over the last 6 months
• How many mouse clicks you’ve made on that screen (or touches on a touch device)
• The CSS information for that page
• The date
• The language your browser is set to
• Any plugins you have installed on the browser
• All Javascript objects

Privacy Policy: https://www.google.com/intl/en/policies/privacy/

Trustpilot

Trustpilot provides online reviews of goods and services, if you make a purchase and with your consent we may share your email address for the purpose of sending you an email invitation requesting a review, this is a onetime invitation. Any reviews are published under Trustpilot’s own terms and conditions and privacy policy.

Privacy Policy: https://legal.trustpilot.com/end-user-privacy-terms

Mailgun – Mailgun Technologies, Inc

Mailgun is an email processing service provided by Mailgun Technologies. We sometimes use Mailgun to send emails to users that have provided us with their email address for the purpose of sales, support or accounts related issues. For more information, please refer to their Privacy Policy. Data may be stored on Mailgun servers for the purpose of troubleshooting for up to 5 days including but not limited to; recipient email address and contents of the email. Mailgun has certified it’s compliance with the EU – US Privacy Framework.
Privacy Policy: https://www.mailgun.com/privacy-policy

 

Chatwoot (Live Chat)

We have a live chat function on our website, powered by chatwoot, to help improve customer experience and our customer service. 
By choosing to use Live Chat, you will be prompted for your name and email address. This is only used to contact you directly regarding your reason for contact and is not added into our CRM system or is it subject to any marketing purpose. Only if you request a quotation from a member of our team will you be entered into our CRM system, and standard practise will then apply. 
The Chatwoot privacy policy can be viewed here.

MailChannels

MailChannels provide a mail spam filtering solution. We sometimes use MailChannels to filter incoming and outgoing mail sent from our servers. Identifiable information processed through, or stored on, MailChannels servers may include the senders IP address, the email address of the sender and recipients. For more information, please refer to their Privacy Policy.
Privacy Policy: https://www.mailchannels.com/privacy-policy
GDPR Info: https://www.mailchannels.com/gdpr/

Ads And Remarketing

We use Google AdWords remarketing services on our blog and forum to display our ads on third party websites (including Google) to previous visitors of those pages, this is done in the form of a cookie that contains anonymous data regarding your visit.

If you have a google account you can opt-out of receiving these ads here http://www.google.com/settings/ads

Google are also a member of the NAI (Network Advertising Initiative), you can also use their site to opt out here http://www.networkadvertising.org/managing/opt_out.asp

Google Analytics

Like many websites we use Google Analytics to collect anonymous data about the users of our sites such as how often they visit, what pages they visit, what time they visit, how long the stay and what country they are visiting from.

This data is collected using cookies and from your IP address, the resulting statistics are used for the following purposes:

• Improving website usability
• Tracking the success of marketing campaigns
• Pattern analysis

You can prevent Google Analytics from collecting this information by installing the google opt-out browser addon: https://tools.google.com/dlpage/gaoptout

To learn how Google uses data collected from our own and partner sites please see the following link:  https://policies.google.com/privacy/partners?hl=en-GB&gl=uk

Newsletter And Marketing Emails

All our marketing emails are opt-in, we will never sell on your details or pass them on to third parties for marketing purposes. If you have opted in to receive these then you can opt out at any time by either:

1. If you have received an email, click on the unsubscribe link located in the email footer.
2. By contacting our customer services department.

Disclosure Of Your Personal Information

We may disclose your personal information to third parties:

If, AllHost, or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions of supply Terms and Conditions and other agreements; or to protect the rights, property, or safety of our customers or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

 External Links

Our site may, from time to time, contain links to and from the websites of our partners. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Your Rights Under GDPR

Under GDPR (General Data Protection regulation) you have a number of rights relating to your personal data, these will come into force on the 25^th May 2018, for further information please see https://ico.org.uk

Right To Restrict Processing

You have the right to request we restrict processing of your personal data where there is no legitimate interest for us to do so:

• Where the accuracy of the personal data is contested, to restrict the processing until such time as the accuracy has been sufficiently verified.
• Where you object to the processing (See Right to Object), and where we are considering whether there are legitimate grounds to override the request.
• When processing is unlawful and you oppose erasure and request restriction instead.
• If we no longer need the personal data but you require the data to establish, exercise or defend a legal claim.

You can exercise the right at any time by contacting our team (see Contacting Us).

Right Of Access (Access To Information)

The GDPR Act gives you the right to access information held about you.

You can exercise this right by contacting us (see Contacting Us).

We are required to verify your identify before processing any right to access request, once verified the data shall be provided within 28 days.

The data shall be provided free of charge however an admin fee may be applied where a request is manifestly unfounded or excessive, particularly if it is repetitive.

Right To Erasure (Also Known As The Right To Be Forgotten)

As an individual you have the right to request the erasure of any data we hold on you, this is not an absolute right, for example it does not override our requirement under UK law to keep financial data such as invoice information.

You can make a request where your personal data is no longer necessary in relation to the purpose for which it was originally collected/processed, for example if you cancel all services you have with us.

To make a right to erasure request please contact our customer services team (see Contacting Us).

Right To Rectification

The GDPR provides the right to have any personal data rectified that may be incorrect or incomplete.

Customers can update their own personal details via the client area however if this is not sufficient please contact our customer services team (See contacting Us).

Right To Object

You have the right to object to the processing of your personal data where there is no legitimate or lawful reason to do so.

To make a right to object request please contact our customer services team (see Contacting Us).

Changes To Our Privacy Policy

We keep our privacy policy under regular review, you can always find the latest version at the URL below:

https://allhost.co.uk/privacy-policy/

Contacting Us

Questions, comments and requests regarding this privacy policy are welcomed, you can contact us in the following ways:

• Existing customers can contact us by creating a ticket through their client area.
• Email us at contact @ allhost . io
• Call us on 0330 043 43 91
• Or write to us at: AH CLOUD LTD, 2, 4 Clarendon Square, Leamington Spa, CV32 5QJ

Contacting The Regulator

While we will make every attempt to rectify any situation, where you feel your data has not been handled appropriately you have the right to contact the regulator. In this case the regulator is the Information commissioner’s office (ICO).
Our ICO registration number is ZB242963

You can contact them on 0303 123 113 or by visiting https://www.ico.org.uk/concerns

https://oldsite.allhost.io/privacy-policy

Last Updated: 26/01/2024
– Updated privacy policy URL.

This Cookie Policy describes how and why AH Cloud Ltd (“we,” “us” or “AllHost”) use cookies, web beacons, pixels, tags, scripts and other similar technologies in the course of our business, including through websites and apps that link to this Cookie Policy. It also explains your rights to control our use of these tracking technologies. For additional information about our privacy practices, please review our Privacy Policy.

WHAT ARE COOKIES?

Cookies are small data files placed on your computer or other internet-enabled device that enable our features and functionality. They allow us to record information when you visit or interact with our websites, products and services (collectively, our “Websites”). Other tracking technologies, such as web beacons and pixels work similarly to cookies, placing small data files on your device that monitor your Website activity.

HOW DO WE USE COOKIES?

We use cookies and other tracking technologies to make our Websites easier to use and to better tailor them to your interests and needs. We use the information we obtain from cookies and other tracking technologies to carry out profiling activities in order to learn more about you and offer you tailored advertising based on your behavior on our Websites. We also use these technologies to compile anonymous, aggregated information that allow us to better understand our customers and visitors.

WHAT KINDS OF COOKIES AND TRACKING TECHNOLOGIES DO WE USE?

PERSISTENT AND SESSION COOKIES

We use two categories of cookies: Persistent cookies and session cookies. Persistent cookies are cookies that help us recognize you. They are stored on your device in between browser sessions, allowing us to remember your preferences and actions across multiple sites and on multiple visits. Session cookies expire at the end of your browser session, allowing us to link your actions during a particular browsing session.

THIRD PARTY COOKIES

In addition to the first party cookies set by us, we also use third party cookies. Third party cookies are cookies that are set by others, enabling the third party’s features or functionalities to be provided through the Website you are using. The third party setting these cookies can recognize your device both when it visits our Website and when it visits certain other websites or services. For example, our paid endorsers, or affiliates, may use third party cookies to identify you as a referral so they can be compensated if you sign up for services from us as a result of visiting one of our paid endorsers. The service providers of third-party cookies have their own privacy policies, and may use their cookies to target advertising to you.

CROSS-DEVICE TRACKING

We perform cross-device tracking which allows us to provide more relevant advertising to you on multiple devices. We do this by identifying browsing activity on your smartphones, tablets, desktop computers and other devices connected to the same IP address or logged into the same account to better understand the products and services that might be of interest to you.

LOCAL STORAGE OBJECTS

We also use Local Storage Objects (LSOs), such as HTML5, to, among other things, optimize screen presentation, video and other preference information.

GOOGLE ANALYTICS

We use Google Analytics which is a web analytics tool that helps us understand how users engage with our Websites. Like many services, Google Analytics uses first-party cookies to track user interactions as in our case, where they are used to collect information about how users use our Website. This information is used to compile reports and to help us improve our Websites. The reports disclose website trends without identifying individual visitors.

WHY DO WE USE COOKIES?

We generally use cookies that are necessary or essential to the functioning of our Websites, cookies that help us improve the performance or customize the functionality of our Websites, and cookies that help us serve you relevant advertisements. The types of cookies described below may be set by us or by a third party service provider assisting us in performing the below functions. Specifically, we use cookies for the following reasons:

• Strictly Necessary: These cookies and tracking technologies let you navigate our Websites and use essential features, including secure areas and shopping baskets. Without these technologies, we are unable to deliver core functionality of our Websites, products and services to you.
• Performance: These cookies and tracking technologies help us understand how customers and visitors interact with our Websites. They provide us with information about areas of our website visited, time spent on our Websites and any error messages you receive, allowing us to improve the performance of our Websites. They do not collect any information that could identify you.
• Functional: These cookies and tracking technologies are used to provide certain services or to remember settings that will improve your visit, but are not essential to your use of our Websites. They may include personal information that you have disclosed to us.
• Targeting or Advertising: These cookies and tracking technologies allow us to deliver content, including advertisements, relevant to your specific interests. This content may be delivered in our Websites or on third party websites or services. They allow us to understand and improve the relevancy of our advertisements. They may track personal information, including your IP address.
• Social Media Cookies: These cookies are set by third parties, including Facebook and Twitter, and allow you to share what you’ve been doing on our Websites on social media.

HOW CAN I CONTROL COOKIES?

If you visit our Websites from Europe, only strictly necessary cookies and other tracking technologies will be used on our Websites by default. Other cookies and tracking technologies will only be used when you consent by visiting each Website’s Cookie Management Center at http://preferences-mgr.truste.com/, where available.

Where you visit our Website from outside Europe, the cookies and similar tracking technologies mentioned above will be used by default

Internet browsers allow you to change your cookie settings via the “options’ or “preferences” menu in your browser. Please note that if you set your browser to refuse or block all cookies, certain features or functionalities of our Websites will be limited or unavailable to you.

Some internet browsers include the ability to transmit “do not track” signals. Because no industry standard has yet been developed with respect to “do not track,” our Websites do not currently process or respond to such “do not track” signals.

You can opt out of Google Analytics without affecting how you visit our site. For more information on opting out of being tracked by Google Analytics across all websites you use, visit this Google page: https://tools.google.com/dlpage/gaoptout.

HOW CAN I GET FURTHER INFORMATION?

If you have any questions about our use of cookies or other tracking technologies, please contact us.